Present: Chairman Cllr T Evans, Vice Chairman Cllr P M O'Connor, Cllr B Young, Cllr D Floyd, Cllr D Bennett, Cllr J Saunders, Cllr A Webb, and Cllr S Shewell, R Hopson clerk
In Attendance: Mrs B Preece
Mrs Preece commented that signs are still being placed on the village green adjacent to the Royal George. She has spoken to Paul Frampton of the highways department of MCC who stated that they would not remove them. Cllr Evans stated that we should demand they be removed. Mrs Preece also commented that there are six signs outside of the new sandwich bar which seemed excessive. There was also a parking problem for people using the sandwich bar and that the original double lines on the road next to the bar had not been repainted after being erased. Cllr Webb agreed to discuss these issues with Paul Frampton.
None - All councillors at meeting
Cllr Evans stated that the council's decision to install a cycle rack in the hall grounds was missing from the minutes.
Cllr Saunders stated that she had not agreed to keep council documentation at her home for the public to view. Recent documentation would be kept by the clerk and archived documentation would be available in the village hall for residents to view.
Cllr Saunders commented that 'The Friends of Tintern' had not produced accounts for the previous year when asked. Cllr Bennett will now represent the council on the committee of 'The Friends of Tintern' committee.
After these points had been discussed the councillors agreed the minutes of the November meeting as correct.
Cllr Saunders reported that the broken glass on footpath Ref 381/74 has been cleared. The clerk reported that he had spoken to Julia Allen of the Crown Agency and that she stated they did not own the village green.
The clerk stated that he had written to MCC regarding signage in the village but had received no response. He will write to them again asking if they would consider 'Welcome to Tintern' signs.
The clerk has received a response from MCC highways department regarding extending the speed limit on the Trellech road and imposing a weight limit on the same road. MCC had responded by saying they will enter the request in the work program for 2005/2006.
A financial statement for the month was presented which stated that the council had funds of £6935.32.
The chairman stated that the funds were excessive but Cllr Shewell stated that she had applied for a grant for the cycle rack, disabled ramp to the hall entrance and external hall lighting which would also require funding by the council.
The following payments were agreed;
Audit Commission for 20023/2003 audit Chq 100410 £141.00
R Hopson for clerks salary and expenses Chq. 100411 £157.18
M10984 Alterations and extensions (Revised scheme), Sycamore Cottage, Chapel Lane, Tintern
Recommendation: This has been approved prior the council meeting
M 11036: Demolition of existing single storey lean to and erection of 3 bed roomed detached house with double garage below ground, Garden to Parva Barns, Tintern Parva
M 11065: New double garage with hobby room over; single storey extension for utility room/wc & shower; first floor extension over top of existing kitchen; new storm porch, Bramble Cottage, Trellech Road, Tintern
M 11070: Extension and alterations with associated works, Poppy Cottage, Barbadoes Hill, Tintern
Note: The council were concerned that the application states that mains water would be used but believe there is no mains water in the area. This comment would be added to approval letter.
M 11072: Retention of wooden board to advertise location of the Anchor Inn from a northerly direction, Recreation Field owned by Anchor Inn, Roadside Loweter Lytons, Tintern
M10858: Demolition of existing conservatory erection of single storey and two storey extensions including new porch and refurbishment works Dingle Cottage, Botany Bay, Catbrook,
M10984: Alterations and extensions (Revised scheme), Sycamore Cottage, Chapel Lane, Tintern
Village Hall Committee: Cllr Evans reported that the new double glazing and heating had been installed and that a grant of £3000 had been received from MCC.
Llandogo School: Cllr Bennett reported that a new governing board will be in place by March. Roger Brown had resigned and the council wished him well for all his efforts.
An assessment of the school by the LEA had produced a very good report. The school is now at the maximum pupil limit.
Cllr O'Conner requested that action be taken about parking outside of the newly opened sandwich bar. The clerk was asked to write again to MCC highways regarding the parking on a road which used to have double yellow lines adjacent to the sandwich bar. Several councillors commented that visibility for drivers joining the A466 was impeded by the parking and that the road on which there should be double yellow lines leads to the doctors surgery parking area.
An MCC highways request for a presentation to be arranged by clerk for 11th February.
Arthurs Dyke: Cllr Shewell reported that she had heard that the council had received several thousand pounds when the film in the area was made. Cllr Evans reported that the film company had rented land and paid MCC £500. This was later donated to Tintern Community Council.
Fireworks: A letter had been received complaining about the potential damage that could have been caused by the fireworks display held at the Abbey Hotel on New Years Eve. The clerk reported that the hotel is entitled to have a display on New Years Eve but he will clarify the exact safety requirements that should be observed and then reply to Mr & Mrs Hearn's letter.
Friends of Tintern Youth Project: The council believe they should get more information about the project before giving support. Cllr Bennett to approach the organisation with the aim of becoming the council liaison with the organisation. However the council agreed that it did support the idea in principle.
Cllr Saunders commented on the press reports that a bus service was to be provided to take 6th formers to Newport/Bristol and that this could encourage underage drinking. The clerk was asked to write to MCC expressing the councils concerns.
The council agreed that a letter should be sent to Mr Pocock of the Cherry Tree Inn congratulating him on the opening of the post office.
Cllr Evans reported that cyclists are badly damaging footpaths in the forest.
Cllr Saunders also raised concerns about 'fly tipping' at the Livox.
The clerk had received a letter form Mr & Mrs Onions regarding the large amount of waste at the rear of The Cherry Tree Inn. The Cllr Evans and Cllr Webb agreed to visit the site with possibility of reporting the issue to the environmental and highways departments at MCC. The clerk will write to the correspondent reporting this action.
Cllr Evans had received a letter from the Red Cross regarding holding an emergency first aid course at the village hall for the over 55's. Cllr Webb suggested that the council pay the rental for this event and this was unanimously agreed.
Cllr Evans asked that notices he had received from MCC regarding the issue of free low energy consumption light bulbs for the over 60's be displayed by councillors. This was agreed.
No other items from the list of correspondence were discussed.
The Meeting closed at 9:50 pm
As these minutes are in draft form if you foresee any problems with any items please contact the clerk. If possible these will then be resolved before the meeting.