Present:   Chairman Councillor D Floyd, Councillor D Bennett, Councillor P O’Connor,  Councillor J Saunders, Councillor A. Parker, Councillor T. Evans, Constable Andrew Mason and R Hopson clerk.


            In Attendance:         C. Rastall

                                   D. George

                                   R. Parsons




341.   Police Report – PC 263  Andy Mason  





Relevant Dates: From: 27th February 2007              To: 26th March 2007









Theft from M/V




















Fishing equipment stolen from insecure garage



Sat Nav stolen from car on driveway Raglan Road



Pair of wrought iron gates stolen since Tuesday



Stable block destroyed by fire between Thursday and Saturday, remote rural location between Tintern and Whitelye.














Suspect Fire





Quantity of logs found smouldering in Hale Wood, possibly linked to Arson above.








Encourage as many residents to register with in order to receive information messages, alerts etc direct from the police, via telephone, email or text.



322.                      Constable Mason also reported the setting up of the Partnership and Communities Together (P.A.C.T.) project which will enable community members to meet the police and discuss their concerns.


342.       Public Forum:


a. Mr. Parsons wished to inform the Council that work on the collapsed wall on his garden boundary with the Raglan road was due to commence and that traffic lights would be needed on that road from 2nd April. Councillor Evans asked if speed warning notices could be erected. Councillor Parker asked how long the job would take. Mr. Parsons hoped it would be no longer than a week.


b. Mr. Rastall and Mr. George had both stated that they had come to comment on the A Board policy statement issued by the Council. Councillors Evans and Saunders commented that the aim was to get a uniform policy through the village and that the policy statement had been issued to all businesses. Mr. Rastall stated that trading conditions are difficult for all small businesses and A Boards are a necessity. Councillor Floyd agreed. It was agreed that a meeting for all businesses will be held to discuss the problem once they have had time to consider the policy.


c. Mr. George asked if the Council could consider the problem of street lighting on the A466 in the vicinity of the Abbey Hotel. The clerk was asked to make a new request to Monmouthshire County Council (M.C.C.) Highways to install lighting.


343.       Apologies for absence:


a.                      Councillor Webb and Councillor Shewell.


344.       Declaration of Interest on items on the agenda:


a.           None.


346.            Minutes of the meetings of 26th February  2007:


a.      The minutes were signed as a true record of the meetings by the Chairman. Councillor Bennett asked if POSTWATCH could be written to again regarding the requirement for a new post box on the Trellech Road.


The clerk’s report has now replaces the agenda item ‘matters   arising’.




*****Actions updated and brought forward from before February 26th*****



268. Any Other Business


a. Councillor Evans noted that the Forestry Commission had still not replaced the lid on the community bin in Glyn Wood. The clerk promised to make another attempt to get this done as soon as possible.


Action – Richard Gable to be contacted again!


                   280. Any Other Business


d. Councillor Floyd expressed concern at the water that was collecting outside of Forest Cottage on the Trellech Road. The site will be visited by the clerk and the problem reported to the relevant authority.


No Action -  Clerk to agree meeting with Chairman of need to visit



290.                 Reports from Representatives on other bodies:


a. Village Hall Committee:


Councillor O’Connor asked if the Council could get a notice erected in the  Hall grounds reminding people that dog fouling is illegal on Hall grounds and that there are severe penalties for dog owners.


Action  -  New signs purchased and to be installed by Andrew Hunt


294.  Any Other Business


Councillor Bennett commented that the public right of way at Jigger’s Lane (Ref:    No. 51/13) had been blocked by a padlocked and chained gate. The clerk will pursue this with the Rights of Way officer at M.C.C.


Action -  Councillor Bennett has been asked for name  and address of offender.


296.                                                                Any Other Business


b. Councillor Evans was concerned at the considerable disruption to service that was continually occurring at The Cot to the land telephone system The clerk is to follow this matter up with B.T.  


No Action  - Will be done ASAP


c. Councillor Shewell commented that the ‘Register of Electors’ for the Tintern Parva ward contained at least three people who were deceased. Clerk to raise this issue with the Electoral Officer at M.C.C.


Action: MCC have amended list



305.           Other Reports/Issues


a. To formulate a draft Council policy for advertising notices on/adjacent to the highway.


The Monmouthshire County Council (M.C.C.) had provided the Council with their   policy document for street advertising


Action  -  Policy document issued and responses received which will be raised in public session of 26th March Meeting


d. To consider replacement/fortification of Communal Bin on Raglan Road.


It was agreed that a steel liner be purchased for the bin


Action:  Bin liner purchased and installed



*****End of Actions updated and brought forward from before 26th February *****



***** Actions from 26th February  meeting*****


c.                   Vehicle passing places on Jubilee Avenue, Trellech Grange:


Councillor Webb asked if the felled Oak trees on Jubilee Avenue, Trellech Grange could be replaced. Councillor Saunders suggested that the Forestry Commission be approached. Clerk to contact local Forestry Commission manager.


Action:  Trees purchased and in possession of Councillor Webb for planting when agreement received from land owners.


d.                  Parking in the village:


It was now especially difficult at the rear of the Cherry Tree Inn and Councillors Bennett and Webb suggested that M.C.C. Highways be requested to attend a site meeting to discuss this particular area. Clerk to arrange.

Action:  Site meeting held and MCC stated that they will produce plans for resurfacing of road and insertion of a passing place.

320.         Any Other Business


a. Councillor Saunders commented on the M.C.C. budget proposals regarding loss of library service and increase in school bus fares. She noted that, again, it is the rural areas that are suffering. Councillor Webb to highlight these problems in her position as County Councillor.


Action:  No action reported



331.            Other Reports/Issues



                        b. Letters from Dave Babington and Melanie Lindsall re Glyn Road:


The clerk is to contact the Highways officials responsible for surface drainage to discuss possible blocked drains further along the road.



Action: Martin Evans of MCC Highways informed of problem and stated that he will get a Highways Inspector to visit site.


                        c. Request from Secretary of St. Michael’s Church


A formal request had been received by the Church officials to rent the large garage at Friar’s Wharf. All councillors agreed that it could be leased to the Church on an annual basis and that a formal contract be drafted. The clerk to accompany Councillor Evans to examine state of building.


Action: Letter written to Church Secretary, acknowledging request and informing her that matter is ongoing.


d. Garage Rented to the Late Brian Young:


Councillor Evans stated that the garage was a part of the estate of the late Councillor Young and was therefore the responsibility of his executors. Councillor Evans further stated that the garage should now either be removed or given to the Council. The clerk was actioned to write to the executors requesting their plans for the building.


Action : Letter written to executors of estate of Brian Young and response received stating that  estate is in still in being managed by solicitors and as such no decisions can be made regarding future of garage.


332.         Any Other Business


a.                  Councillor Evans asked if any progress had been made in the renovation of Linen’s Well. The clerk stated that nothing had so far been done as M.C.C. is trying to establish ownership. However, the clerk will get a positive answer for the March Council meeting.


Action: Clerk to visit site with Councillor Evans


a.                  A request had been received from Lyndon Benson regarding the large amounts of surface water flowing into his business. The clerk will investigate with M.C.C. Surface Drainage officials.




b.                  Mr. Butt of Chapel Lane had raised a concern with Councillor Evans regarding the height of the Laurel hedge at the Abbey Hotel. This was causing visibility difficulties for drivers. He was also concerned, for the same reason, at the continual parking of a vehicle for sale at the junction of Chapel Lane and the A466.


Action: Chairman visited parties and was told that hedge will be cut down. Selling of cars in this manner is legal and no further action will be taken.


b.                  Councillor Shewell asked why the action for village signage agreed at the last   meeting had not been completed. The clerk responded by saying that because of illness he had been unable to complete this task but that it will be done as soon as possible.


Action: Policy distributed as per paragraph 305 (a)


f.Councillor Shewell asked that a letter of appreciation be written to the owners of the The Cherry Tree Inn thanking   them for the hospitality and excellence of the meal that had been afforded councillors at their annual dinner. The clerk to write a letter.


Action: Letter written







347.        Finance and Administration Reports:


      a. Financial Statement for March:


A financial statement for the month was presented which stated that the council had funds of ₤6,758.23 if the known payments for March were  approved. The council unanimously agreed the statement.



b.               The payments for March were approved, that is:


      Andrew Hunt for Installation of Cycle Rack                                        Chq 100507   ₤300.50

      KRC Services for Raglan Road Communal Bin Liner                            Chq 100508   ₤275.00

      BASICS Industries for Cycle Rack                                                    Chq 100509   ₤336.05

      Woodland Services for Oak saplings                                                Chq 100510    ₤24.44

      BC Howard for repairs to promenade seat                                        Chq 100511    ₤77.00

      Tintern Recreation Centre for Council meeting hires                            Chq 100512    ₤44.00


c.                Precept 2007/8


Councillor Saunders noted that the Tintern precept for 2007/8 was amongst the highest in the County. However, it was agreed that a high precept was required for the large number of capital projects that the Council had agreed to pursue i.e.


i.                    Young Centre

ii.                   Traffic Management at the Royal George junction (roundabout)

iii.                 Sawmills area access for conversion to a car park

iv.                Disabled access to the Village Hall


It was also noted that the precept is based on the annual financial budget which is an audit requirement and has to be fixed before the precept is requested in December.


d.               Emergency Telephone List


The clerk had been asked by the Chairman to compile a list of emergency service numbers due to the large number of problems that had occurred recently in the village e.g. landslide, temporary traffic light failure and electricity power failure. This was distributed and will also be printed in the Tintern News.



348.        Planning


      Applications and Tintern Community Council Decisions


DC/2006/01372: Replacement of three unstable timber buildings (shop, office and storage), Edward Biggs, Meadow Farm

Planning Officer: Kate Young

Decision: - APPROVE


      Planning Appeals    




       MCC Planning Decisions


DC/2006/00095: Retention of domestic garage and alterations to roof and external materials, Ursula Field, Medhope Cottage

Decision: - APPROVE


DC/2006/00416: Erection of 4 dwelling houses – revised scheme including retention of partly completed works, T Vers, The Old Globe

Decision: - APPROVE




     New Enforcement Cases




      Resolved Enforcement Cases




348.   Reports from Representatives on other bodies:


 a. Village Hall Committee:


Councillor O’Connor stated that the plan for the addition of the new Youth Centre to the Hall had been briefly discussed at the last meeting of the Hall Committee. Consequent thinking by Committee members had decided that more thought was required. After discussion it was decided to recommend that the Youth Centre be positioned on the A466 side of the Hall in such a position that the footpath is unaffected, the gas tank need not be moved and there is minimal movement of children’s playground equipment.


       b. Llandogo School:


       No report.


c.    Friends of Tintern:


       Councillor Bennett stated that the organisation now had a new chairman, Mr. Colin Ray.


d.             Tintern Angiddy Project


Councillor Saunders reported that she had attended a meeting of the organisation and that a new proposal for the hydroelectric scheme was being considered.



349.         Survey 2006


       Apart from those items already discussed the following activity was reported;


a.             Traffic Management – MCC had carried out a speed survey at the Royal George junction and decided to install a new vehicle activated speed sign on the A466 adjacent to the Abbey.


b.             Housing Enabler – The questionnaire had been issued.


c.              Saw Mills & Promenade Car Parking – A site meeting had been arranged with the MCC Lower Wye Area Committee.



350.        Other Reports/Issues


a.             Landslide Update – There had been no report issued to the Council by either MCC or Forestry Commission - Wales. Councillor Saunders requested that a formal letter requesting information be sent to Forestry Commission – Wales headquarters asking for a report on the status of the slip and the proposed work to ensure village safety. The clerk to do this. Councillor Bennett suggested that it may be necessary to hold a public meeting to inform members of the community of the situation.

b.             Land Registration of Village Hall – The clerk reported that the Council solicitors undertaking the registration in the name of the Community Council were having difficulty understanding the concept that parish councils became community councils in 1974 and as such the problems they saw with change of ownership were fictitious.


c.              The agenda items on Street Advertising and Emergency telephone numbers have been minuted in earlier paragraphs.



351.        Correspondence


a.             A request for funding had been received by The Citizens Advice Bureau in Chepstow. Councillor Evans proposed and Councillor Saunders seconded the motion that the Council make a donation of ₤50. This was unanimously agreed.


b.             A letter had been received from Mr. A Francis stating his concern at being victimised and   accusing the Council of policing the village. Councillor Saunders stated that if a complaint is received from a member of the community it is the Councils duty to pursue the matter. Councillor Floyd stated that she has discussed the concerns directly with Mr. Francis and thought the matter had been closed. Councillor Parker believed that the Council had acted properly. Councillor Evans asked that a response to the letter be sent to Mr. Francis explaining these points.


352.         Any Other Business


a.             Councillor Evans reported that the street light on the Raglan Road which was surrounded by tree branches was still lighting up during the day. Clerk to report this, again, to Roger Joy.


b.             Several villagers had commented that the vehicle activated speed sign on the northern approach to the village was in need of repair as a large number of the lights were not working. The clerk to report this to MCC Highways.





353.        To confirm date of next meeting.


289.      The next meeting will be held on 30th April 2007 in the Village Hall at 7:00 p.m.





The Meeting closed at 9:00 p.m.